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School Nurse Immunization Toolkit

 

 

 

 

 

 

 

Dear School Health Professional,

The New York State Association of County Health Officials (NYSACHO), in collaboration with the New York State Department of Health (NYSDOH), is pleased to provide this toolkit for use by school nurses to promote immunization among school children. Within this toolkit you will find:

  • NYS Immunization requirements for school enrollment/attendance.
  • Information about medical exemptions.
  • How to enroll in NYSIIS.
  • Information about NYS Public Health Law Section 2164.
  • Reference materials including immunization schedules, influenza, meningitis, HPV, HCS, and the annual school survey.

For more detailed information please contact the NYSDOH Bureau of Immunization at immunize@health.ny.gov, or visit https://www.health.ny.gov/prevention/immunization/schools/school_vaccines/ We also encourage you to utilize The Campaign to ImmuNYze all New Yorkers at www.immunyze.org. For a directory of local health departments, visit https://www.nysacho.org/directory.

 

School Nurse Immunization Toolkit Cover Page

 

Table of Contents

 

Draft Introduction Letter

 

2020-21 School Year New York State Immunization Requirements for School Entrance/Attendance

  1. Immunization Requirements for School Entrance/Attendance for the 2020-21 school year

    i. Spanish (PDF)
    ii. Korean (PDF)
    iii. Russian (PDF)
    iv. Chinese (PDF)
    v. Haitian Creole (PDF)
    vi. Bengali (PDF)

    Source: New York State Department of Health

Immunization Schedules

  1. Recommended Child and Adolescent Immunization Schedule for ages 18 years or younger, United States, 2020

    Source:  CDC

  2. Catch-up immunization schedule for persons aged 4 months–18 years who start late or who are more than 1 month behind, United States, 2020

    Source: CDC

  3. Recommended Adult Immunization Schedule for ages 19 years or older, United States, 2020

    Source: CDC

Vaccines That May Be Recorded on Immunization Records

  1. Vaccines that may be recorded on immunization records 

Pneumococcal Vaccine Requirements

  1. Pneumococcal Vaccine Requirements for New York State Daycare Entrance/Attendance by Age and Vaccination History:Infants and Toddlers Less Than 2 Years of Age

    Source: New York State Department of Health

Meningococcal Disease

  1. Frequently Asked Questions About Meningococcal Disease

    Source: New York State Department of Health

  2. Meningococcal Flyer for Parents 

    Source: New York State Department of Health

  3. Meningococcal Vaccine Q & A for Healthcare Providers

    Source: New York State Department of Health

Medical Exemptions

  1. Immunization-Related Medical Exemptions for School-Aged Children

    Source: New York State Department of Health

  2. The New York State Department of Health Notification of Legislation Removing non-Medical Exemptions to Required Vaccinations July 16, 2019

    Source: New York State Department of Health

  3. Medical Exemption Statement for Children 0-18 Years of Age
  4. Frequently Asked Questions About Legislation Removing Non-Medical Exemptions from School Vaccination Requirements

    Source: New York State Department of Health

NYSIIS and Health Commerce System (HCS)

  1. New York State Immunization Information System (NYSIIS) Information for School Nurses 
  2. NYSDOH Health Commerce System (HCS) Account Information for School Districts

    Source: New York State Department of Health

  3. NYSDOH Health Commerce System (HCS) Account Information for Private Schools and BOCES

    Source: New York State Department of Health

  4. NYSIIS Training Invitation letter and instructions
  5. Health Commerce System (HCS) log in page (Online School Assessment Survey is located on the HCS)
  6. Health Commerce System Portal Forgot Your Password Quick Reference Guide

    Source: New York State Department of Health

  7. Paperless HCS User Account

    Source: New York State Department of Health

  8. Health Commerce System (HCS) Frequently Asked Questions

    Source: New York State Department of Health

School Immunization Survey

  1. Dear Superintendent, School Administrator and Health Commerce System Coordinator Letter Regarding the Online School Immunization Survey

    Source: New York State Department of Health

  2. Immunization School Survey Instruction Booklet

    Source: New York State Department of Health

  3. Instructions for Accessing and Completing the School Immunization Survey
  4. Immunization School Survey Worksheets

Public Health Law

  1. Dear Superintendent/Principal/School Nurse Regarding Public Health Law 2164(7)(a)

    Source: New York State Department of Health

  2. Public Health Law Section 2164

    Source: New York State

  3. New York Codes, Rules and Regulations (NYCRR) Title 10, Subpart 66-1

Influenza

  1. Everyday Preventive Actions That Can Help Fight Germs, Like Flu
  2. The Flu: A Guide for Parents (Flu Information)
  3. The Flu: A Guide for Parents, Keep your kids safe. Get their flu vaccine every year

    Source: NYSDOH

  4. How to Clean and Disinfect Schools to Help Slow the Spread of Flu

    Source: CDC

  5. Keep Your Kids Safe- Get Them Vaccinated Every Fall or Winter

    Source: www.immunize.org

  6. Teaching Children About the Flu – Lesson Plans and Activities for Child Care and Early Childhood Programs

Human Papillomavirus (HPV)

  1. Genital HPV Infection – CDC Fact Sheet

    Source: CDC

  2. HPV and Men – CDC Fact Sheet

    Source: CDC

  3. HPV Vaccine for Preteens and Teens – Fact sheet for parents
  4. Human Papillomavirus- A Parent’s Guide to Preteen and Teen HPV Vaccination

    Source: www.immunize.org

  5. Supplemental Information and Guidance for Vaccination Providers Regarding Use of 9-valent HPV

Glossary

  1. School Nurse Immunization Toolkit Glossary 

Additional Resources

  1. Guide to Contraindications and Precautions to Commonly used vaccines

    Source: www.immunize.org

  2. Vaccine Excipient Summary

    Source: CDC

  3. Foreign Language Terms- Aids to Translating foreign Immunization Records

    Source: CDC

  4. Recommended and Minimum Ages and Intervals Between Doses of Routinely Recommended Vaccines

    Source: CDC Pink Book

  5. New York State Department of Health Immunization Policy on Minimum Intervals
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